Privacy policy

This policy (together with our Terms & Conditions and any other documents referred to in them) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Information

All personally identifiable data provided to YCLF is processed in accordance with the Data Protection Act 2018 (the UK’s implementation of the General Data Protection Regulation).

The type of information we may collect from you includes:

1. Your full name.

2. Your contact e-mail address.

This information will be obtained either from you signing up to our email distribution list, by using the Contact Us page on our website, or by contacting a member of the YCLF Steering Group.

We will seek your consent to acquire and process any Personal Data that may identify you individually. Any information that we do collect about you is stored securely and deleted once it is no longer relevant or required for the original purpose of collection.

Processing

Any Personal Data you provide to us when using this website will only be used to allow update emails to be sent to you about YCLF meetings & activities, at the contact email address that you used when signing up to our email list.

We will keep your personal information confidential, except to the extent that we are compelled to disclose it by law, or to comply with an instruction of a regulatory body of competent jurisdiction.

Disclosure Of Your Information

It is YCLF's policy to only disclose information to third parties if explicitly required to do so by United Kingdom Law. We do not pass on any of your personal information to any third parties

YCLF does not collect or compile personally identifying information for dissemination or sale to external parties for marketing purposes

We may share your Personal Data with certain third parties in the following circumstances:

Lawful Bases

One or more of the following Lawful Bases will apply to Processing or Disclosure of your Personal Data:

1. Consent. We will have requested and received your consent to process your data for a specified purpose; usually you will have signed up to join our email distribution list.

2. Legal obligation. The processing is necessary for us to comply with the law or the direction of a regulatory body. We will inform you if this happens.

Your Rights

You have the right to ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes, or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking any relevant boxes on the forms we use to collect your data. You can also exercise this right at any time by clicking here to contact us.

Our website may contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies, and that we do not accept any responsibility or liability for these policies. Please check their policies before you submit any Personal Data to any of these websites.

If you believe that the information we hold about you is inaccurate, please contact us to make sure it is up to date & correct. We will then amend the information as soon as possible and not later than one month after we receive your request.

You may ask us to provide you with a record of the Personal Data we hold about you, by contacting us.

You may ask us to erase any Personal Data we hold about you; please contact us to request this.

All actions requested under these rights will be actioned as soon as possible and not later than one month after we receive your request

Data Security

To comply with the Data Protection Act 2018 we adhere to strict security procedures. The Personal Data which we hold will be held securely, to ensure no unauthorised disclosure or access. If you register for any user account with us, you will be required to adhere to the security provisions set out in our terms and conditions.

We reserve the right to appoint an internet service provider to host our website on our behalf, which could be situated outside the European Economic Area. By agreeing to our terms and conditions of use of our website, you consent to any transfer of your personal information outside the European Economic Area. This may be necessary for us to achieve the purposes set out above.

Unfortunately, the transmission of information via the internet is not guaranteed to be 100% secure. Although we will do our absolute best to protect your personal data, we cannot fully guarantee the security of your data transmitted to, or from, our website, and any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to prevent unauthorised access.

YCLF may, from time to time, use external third parties for registering for our events, or link to social media sites. Your interaction with such third party services may require you to set up a subscription or personal account with them. In these circumstances your Personal Data will be held and processed by the service provider in accordance with their own privacy policies and any agreement you make with them. To exercise your rights you should contact the third party service provider(s) directly and the Yorkshire Contaminated Land Forum cannot make any representation to these parties on your behalf.

SSL (Secure Sockets Layer)

Our website secures the web pages where you submit your personal information (registration pages, login pages, account pages, order pages, contact forms, and so on) with an SSL connection. SSL is a cryptographic protocol used to provide communication security over the internet. By using SSL we aim to keep your personal data as secure as possible.

Supply Of Information

In accordance with your rights (see above) we shall provide you with a copy of the Personal Data we hold about you free of charge if you request it.

For repeated requests or multiple copies we may request a payment from you to cover the reasonable administrative costs of providing that information. We shall advise you of those charges before we supply the information, if applicable.

To protect your information we shall always ask you for verification of your identity before we supply, modify or erase your Personal Data.

Changes

Any changes we may make to this Website Privacy Policy in the future will be posted on this page.

Contact

Questions, comments and requests regarding this privacy policy are welcomed; please contact us with any comments or questions about it.

Date And Revision

This policy was issued on 19/02/2020, and is revision 1.0